Roles and permissions
Synjar uses role-based access control to manage what team members can do.
Available roles
Owner
Full control over the workspace, including billing.
One owner per workspace - Ownership can be transferred.
Admin
Manage workspace content and settings.
Best for: Team leads, content managers
Member
View and search content, limited creation abilities.
Best for: General team members
Permission matrix
| Action | Member | Admin | Owner |
|---|---|---|---|
| View documents | Yes | Yes | Yes |
| Search content | Yes | Yes | Yes |
| Upload documents | Yes | Yes | Yes |
| Edit documents | - | Yes | Yes |
| Delete documents | - | Yes | Yes |
| Manage tags | - | Yes | Yes |
| Create search links | - | Yes | Yes |
| Create instruction sets | - | Yes | Yes |
| Invite members | - | Yes | Yes |
| Remove members | - | Yes | Yes |
| Change member roles | - | Yes | Yes |
| Workspace settings | - | Yes | Yes |
| Billing settings | - | - | Yes |
| Delete workspace | - | - | Yes |
| Transfer ownership | - | - | Yes |
Changing roles
Promote a member
- Go to Settings > Team
- Find the member
- Click their current role
- Select the new role
Demote a member
Same process - admins can be changed to members.
warning
Owners cannot be demoted. Transfer ownership first.
Transferring ownership
- Go to Settings > Team
- Find the member to make owner
- Click Make Owner
- Confirm the transfer
You become an Admin after transfer.
Removing members
- Go to Settings > Team
- Find the member
- Click Remove
- Confirm removal
Removed members immediately lose access.
Best practices
Role assignment
- Give minimum necessary permissions
- Use Admin for content managers
- Use Member for viewers/contributors
Security
- Review team membership quarterly
- Remove departed employees promptly
- Transfer ownership before owner leaves