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Multiple workspaces

Use multiple workspaces to organize different knowledge bases or teams.

When to use multiple workspaces​

ScenarioSingle workspaceMultiple workspaces
One team, one topicYes-
Multiple departments-Yes
Client separation-Yes
Dev/staging/prod-Yes
Public vs internal-Yes

Creating a workspace​

  1. Click the workspace selector (top-left)
  2. Click Create Workspace
  3. Enter a name and description
  4. Click Create

You become the Owner of new workspaces.

Switching workspaces​

Click the workspace selector to see all your workspaces and switch between them.

Workspace isolation​

Each workspace is completely separate:

  • Documents are not shared
  • Team members are independent
  • Tags are workspace-specific
  • Settings are per-workspace

Workspace limits by plan​

PlanMax workspaces
Starter1
Team3
Business10
EnterpriseUnlimited

Managing workspaces​

Rename workspace​

  1. Go to Settings > General
  2. Edit the workspace name
  3. Save changes

Delete workspace​

  1. Go to Settings > General
  2. Scroll to Danger Zone
  3. Click Delete Workspace
  4. Confirm by typing workspace name
danger

Deleting a workspace permanently removes all documents and data. This cannot be undone.

Organization strategies​

By department​

├── Engineering Docs
├── Sales Knowledge Base
├── HR Policies
└── Customer Support

By project​

├── Project Alpha
├── Project Beta
└── Archive

By access level​

├── Public Knowledge (external search links)
├── Internal Wiki
└── Confidential

See also​